2020-2021 Handbook

Welcome from your Directors

We are honored to be your teachers. We are passionate about the power of choral singing in helping students create beauty; explore timeless text; and connect with themselves, classmates and the world. More than ever, our young people need learning through chorus to understand the value of acquiring skills through daily habits of excellence and especially to experience the unique, incredible joy of singing together.

Please note that aside from the grading scale and calendar, the bulk of the handbook remains the same as years past. All pertinent Remote Learning information can be found in the Remote Learning Addendum below.

Our success is due to our incredible students and also, their generous and supportive parents. We could not maintain our high standards without our Booster Board Officers and members. Please know how much you are appreciated and acknowledged.

Our student leaders are also an integral part of our program. They are role models but also create the annual t-shirt and help design the spring concert each year.

We feel that Walton Chorus is more than a class. We are a family. Welcome!

Looking forward to our best year ever!

Dr. Jana Williams and Mrs. Maggie Allyn

Remote Learning Addendum

Dr. Williams and Mrs. Allyn would love to be singing with you in our beautiful classroom. We are committed to providing the best musical experience virtually. There is no way that our handbook and this addendum can cover all eventualities. Updates will be sent out. Please help us in the following ways:

  • Check your CTLS Chorus page each day
  • Participate in your Live Sessions Monday, Tuesday, Thursday and Friday.
  • Live Session Etiquette Expectations
    1. Be on time.
    2. Use your camera function so that Dr. Williams and Mrs. Allyn can use the video to assess student needs.
    3. Your camera needs to be where we can see your face so we can connect.
    4. Have your music and a pencil ready to go.
    5. Stand for the entire rehearsal (it’s only 35 minutes) unless you are sick.
    6. Please remain muted unless given permission to speak.
    7. Please do not eat/drink during lesson time.
    8. When we are working with other sections, you should be following along and singing your part. You should not be idle.
    9. Do not multi-task. No classwork for other classes, no games, no texting etc.
    10. You should be dressed for school-comfortable is ok, but no pajamas.
  • Ask questions if you are unsure of anything.
  • Know that we are here for you. From 1:30 – 3:30 pm each day, we are available to answer emails, talk, answer questions.

Email Expectations
-A clear subject line.
-A properly formatted e-mail.
-All e-mails should be written in a professional and respectful manner. Remember you are e-mailing your teacher and not texting a friend.
Do not e-mail assignments/documents. All assignments need to be turned into their proper space (FlipGrid/CTLS). See original assignment for that information.

All due dates will be posted on the Chorus Calendar. Performance assignments will be due on Tuesdays. Written assignments will be due on Fridays. Our quiz/test days for chorus are Thursday-Friday.

Lettering policies will be determined once we know more about how the year will evolve.

Formal uniforms will not be required this year. All students need to purchase an informal uniform or t-shirt, which is included in the Booster Club’s participation fee, which can be paid on CHARMS.

There will be no in-person concerts this semester. We plan to have a Virtual Holiday Concert in December, in which each choir will have the opportunity to create a virtual choir piece. Students will be asked to wear their informal concert attire (t-shirt) in their videos.

A Message from your Booster Board

Welcome to Walton Chorus!

On behalf of the Walton Chorus Booster Board, I want to wish you a successful start to the new year. The Booster Club is committed to supporting the educational and fundraising needs of the chorus program. As an organization, we will help our chorus directors, Dr. Williams and Mrs. Allyn, with the resources they need to successfully lead our students. Our collective fundraising efforts in years past provided music, accompanists, recognitions, and classroom improvements, as well as cover the costs for special events. As you can imagine, this year will look a different. Our fundraising efforts will support enhancing online learning, virtual concerts, music and recognitions.

Here is a checklist of items for the start of the year.

Parent meeting – the annual parent kick-off meeting will be held on Wednesday, August 19 at 7:00 p.m. online. The web meeting details will be posted on the chorus website at https://waltonchorus.com/

Participation fee – each student in the Walton Chorus program pays a $55 participation fee. This fee is fully tax-deductible and includes your student’s Chorus T-shirt. You will pay this fee online when you update your contact information in CHARMS. If you wish to pay by check, please put your student’s name on the check and have him/her drop it in the box in the chorus room. Should you have a financial hardship, please contact president.waltonchorusbooster@gmail.com.

Booster donations – a significant portion of the Chorus budget is supported by donations from Booster Club members. I invite you to join the Booster Club with a donation of as little as $50. You can find details about the benefits associated with various levels of donation with this page. Your contributions are fully tax-deductible and will directly impact your student’s experience in the program.

We look forward to working with you and your students throughout the year, as we navigate changes and new environments to offer an exciting year of sharing amazing music together!

Rebecca Woody

President, Chorus Booster Board


Student Expectations

Walton High School has a tradition of excellence. Participation in the choral program provides each student with music development, individual and group accomplishment, and an appreciation for the value of music in our lives. All Choral groups are evaluated in music reading and performance at the Georgia Music Educators Association Large Group Performance Evaluations in the Spring.


Grades are earned on the following scale:

40% Coursework

30% Performance Tasks

20% Non-Performance Tasks

10% Final Exam

*Any student earning an “N” in conduct or a final grade below an “A,” may be ineligible to continue in chorus the next semester.

Conduct/ Participation

The following are those core values that guide us in all that we do:

1) Excellence

2) Teamwork

3) Individual Responsibility and Growth

Chorus members are expected to show respect for the director, officers, fellow chorus members, and parents that volunteer with the chorus activities.

All singers are to participate fully every day in class. No student should be using a cell phone/apple watch/iPad/electronic device of any type during rehearsal. There is never a reason to do any other schoolwork or reading while in rehearsal. If illness occurs during the school day and there is a concert either during or after school, a student must be in classes four periods to be eligible to participate. For extended illnesses that hinder class work, be sure to bring a parental note of explanation to excuse you. Even if you are physically unable to sing, you are expected to have your music open and otherwise listening and participating when possible.

A letter point system has been designed to recognize students for extra program participation. The system is described later in this handbook. Please note that it includes the deduction of points when student conduct is inconsistent with the objectives of the choral program. Letter-point deductions will be taken for inappropriate behavior including disrespect, misbehavior, and chewing gum.

Concert Participation

Electing to participate in a performance group includes consistent attendance in both class rehearsal and the concert event. Chorus students must understand and assume the full responsibility of these requirements. An absence of any one person affects the entire group’s performance. Concert performance dates are given well in advance of the event. If a concert event arises without at least two weeks’ notice, schedule conflicts will be taken into consideration.

Excused absences are generally given for personal illness with a doctor’s note. An excused absence means the student will be allowed to make up the grade through an essay or vocal skills evaluation. Jobs, babysitting, or other events are not excused absences. A school-related event occurring at the same time as a chorus event needs to be discussed at first notice of a conflict. This notification does not guarantee an excused absence, but every effort will be made to work with the student. If another school related event conflicts with a choral event, priority will be given to the one scheduled first. Consistent attendance at concerts is a major consideration for placement in advanced choirs.

Our policy supports a standard for an organization that seeks to be of the highest possible caliber. Those who hold excellence as a goal for themselves and this organization will understand and value these standards.


All singers will be issued music in a folder. A pencil should be kept in the folder to be used during rehearsals. Markings made in the music must be in pencil. Students should have the folder, music, and pencil in class each day. Lost or stolen music is each student’s responsibility.

Care of the Rehearsal Room and Theater for when we return.

NO FOOD OR DRINKS are permitted in the chorus room or theater.

NO CHEWING GUM in the chorus room or in the theater during rehearsals or concerts. Please pick up litter from around your area and straighten you chair before leaving. It is everyone’s responsibility to care for our facility.

PIANOS: Students may not use the main rehearsal piano or practice room without permission. Only choral students are allowed in our suite. Students who use the instruments or practice room must do so with respect and maturity.

PLACE book bags, purses, etc, against the walls when you enter the room. DO NOT bring anything to the riser area except your chorus music, folder, and pencil.

Please let a trusted person hold your valuables during concerts.


Students are expected to be on time for class and all choral events. Five points will be deducted from the chorus letter point total each time a student is tardy. Detention time will be assigned for chronic tardiness per the school policy. Students should immediately get their music when they enter class and move to their seat before the bell rings. Anyone having to be told to sit down will be counted tardy. Students arriving late to concerts will lose a minimum of five letter points.

More About Chorus

All State Chorus

Selection for All-State Chorus is one of the highest individual achievements for a choral student. In order to audition, the student must be an enrolled choral student in good standing.

The first Region Audition requires a student to sing a prepared/memorized classical art song (aria), scales, and sight reading. Dr. Williams, Mrs. Allyn and advanced students are available during WEB to work with All-State students.

Students who pass the Region Audition are “accepted” into All-State chorus pending the successful completion of the final State Audition in January. Accepted students will be assigned to the All-State Choir and will order their music and practice CD. There is another fee for the music, practice CD and audition fee. Students who pass this final State Audition have the honor of participating in the All State Chorus event.

Parents must transport and chaperone students. Walton Chorus is not responsible for acquiring lodging or food for students attending All-State Chorus.

End of Year Banquet

At the close of each year, Walton Chorus comes together to celebrate successes, recognize those who have lettered and present scholarships and other honors. The event takes place in late April/early May, and students from all grade levels are encouraged to attend. Dinner, music and dancing are included in the price of the ticket. Parents are invited to join in the festivities as well. Look for more details in the spring.

Walton Choral Booster Club, Inc.

Opportunities to support the Walton Choral program include attending the concerts, chaperoning trips away from school, helping with uniform fitting, assisting with concert arrangements, fundraising, serving on various committees, and serving on the Booster Board. The parents and guardians of active choral students are automatically members of the Choral Booster Club. You are encouraged to get involved. The Booster Club provides a structured avenue for parent volunteers and distribution of finances for choral program expenses that are not funded by the Cobb County School System. These funds are prioritized by the Director.

The Booster Club is guided by a Board consisting of the elected Booster Club Officers, Committee Chairs, and the Director. The Board meets regularly on the second Tuesday of the month at 4:30 p.m. in the Chorus Room. Any Choral Booster Club member is welcome to attend.

Walton Choral Booster Club, Inc. is a non-profit organization. The primary source of funds to support the Choral Program is through Booster contributions and the Fashion Show/Silent Auction. All financial donations will be acknowledged.


Walton Chorus uses an online program called CHARMS to keep track of students, lettering points, contact information, calendar of events, volunteers and much more. You will be asked to create and log on to your CHARMS account at the beginning of the year. To access CHARMS:


School code: WaltonHSChoir

Where it says: “Student Area Password” enter your student’s ID number (lunch number). This will bring up a main parent page, which allows access to the public calendar, event list, handouts and other files.

Choral Ensembles

Four hundred fifty singers comprise the five chorus classes that meet during the school day. Additionally, A Cappella and Camerata Singers employ an alternate lunch schedule to allow the formation of Men’s Ensemble and Varsity Women’s Ensemble, which also rehearse during the school day. Our Tour Choir rehearses during WEB’s from 1:15 pm – 2 pm.

Placement in Select Women’s Ensemble and A Cappella is by audition. The directors have total authority to make all audition placement decisions. At any time a student’s performance level (musical or rehearsal skills) does not meet the group level, the student may be given an alternative assignment until the student’s schedule changes or the problem is resolved.

9th Grade Treble Choir: Freshman treble voices
9th Grade Tenor/Bass Ensemble: Freshman tenor/bass voices
Bel Canto: Sophomore treble voices
Camerata Singers: Junior and Senior treble voices, Sophomore, Junior, and Senior tenor/bass voices
Varsity Women’s Chorus: treble voices in Camerata and A Cappella
Men’s Ensemble: all men (Freshman men, Camerata Singers, and A Cappella)
Select Women’s Ensemble: Sophomore, Junior, and Senior women by auditions only (which take place in April)
A Cappella: Sophomore, Junior, and Senior men and women by auditions only (which take place in April)

Concerts and Choral Evaluations

Most concerts will be held in the Walton Theater. However, due to high attendance, concerts may also be held at local churches or Lassiter Concert Hall. Students wear chorus t-shirts to school on concert days.

There are usually three concerts a year and they are listed on the website calendar. Everyone also sings at the Homecoming pep rally.

The concerts are free, but there is no reserved seating unless you have made a donation to the Booster Club of $250 or more. Moreover, seating is limited at all concerts. Students arrive at the assigned time for their chorus to rehearse before the concert. Rehearsal is closed door, meaning no audience. Doors open for audience seating 15 minutes before the concert.

Each choir participates in the Georgia Music Educators Association Choral Evaluations. Every student is required to be part of this challenging event in which choirs are adjudicated on choral performance and music reading. The GMEA Choral Evaluations are our equivalent of end of course tests.

Fine Arts Diploma Seal and Tri-M

Walton was accepted to award the State of Georgia’s new fine arts diploma seal beginning with the class of 2017. This seal recognizes graduating seniors who have been involved with fine arts excellence and show dedication to the arts. Requirements include being enrolled for credit all four years, participating in fine arts related extra-curricular activities, obtaining 20 hours of community service related to the arts, and completing a capstone presentation explaining your experiences in the fine arts programs at Walton.

Tri-M is the National Music Honor Society organization that recognizes seniors who have been involved with chorus, band or orchestra for all four years of high school with a pink cord to be worn at graduation. Students must be of high character and complete community service, performances and program service each semester of their senior year.

Chorus Letters

Participation in any quality organization requires commitment, sacrifice, responsibility, and hard work. Students who exemplify such qualities are the heart of the Walton Choral Department. All chorus members may qualify to Letter by using a merit point system.

Lettering Point Requirements

To qualify for a letter award, a choral student must:

  • Sing in all concerts, extra rehearsals, and the Georgia Music Educators Association Large Group Performance Evaluation.
  • Exhibit exemplary behavior and attitude.
  • Earn 100 lettering points – 45 of these points must be earned through fundraising.

All requests for points must be turned in by April 3. Lettering points will not be accepted after this date.

A letter from a private teacher, director of other choral ensemble, or director of summer camp will serve as documentation for points in those categories. The Director will sign for service points, choral trip, All-State and GHP, and the Booster Treasurer will provide documentation for fundraising points. Student chorus officers are at liberty to award or deduct points from letters. Such action must have Director approval and notification must be given to the student. Students earning choral letters must demonstrate exemplary attitudes and behavior. The Director has final authority in awarding choral letters.

Choral Performance Tours

Students in grades ten through twelve who are in good standing are eligible to participate in our choral performance tours. The purpose of a chorus performance tour is a musical, educational and cultural experience. Students participating in any tour must abide by school rules at all times. Students who are suspended from school prior to the tour are no longer considered “in good standing” and are not allowed to participate. The tour costs and any refunds for such incidents are between the student and the travel company. Furthermore, any student with less than a satisfactory conduct grade is not eligible to participate. Attire on trips must comply with county rules. Chaperones will be on all overnight trips. The chaperones are given many responsibilities. Chaperones will be expected to act as role models while on the tour and must also abide by all Cobb County rules. Choral performance tours are not a required part of the curriculum.

Walton Chorus Student Leadership

Student Leadership is a cornerstone of our program. Being an officer is an honor as well as a responsibility. Overall Chorus Officers are selected in the spring. A chorus officer is a service position requiring additional time commitment and responsibilities. Officers are expected to be role models for other students and should be willing to help motivate other students to participate in chorus activities including concerts, extra rehearsals, choral performance trips and fundraising. Officers are expected to take the initiative to help the chorus run smoothly. Only the president and vice-presidents may award and deduct letter points.

President: Student assistant to the Director represents the chorus in school functions, head of student officers, supervises committees for special projects, assists and oversees other officers as needed, helps with publicity of chorus events, organizes set-up and take-down at concerts, keeps up group morale and unity.

Vice-Presidents: In charge of recruitment. Correspondent for chorus, writing thank-you notes to parents and other correspondence as needed, organizes chorus room and materials, organizes freshman orientation and assists the Director and President as needed, oversees all lettering and awards.

Librarian: Maintains the music library and all music in folders. Is responsible for distribution, collection, stamping and organizing.

Class President: Assistant to the Director during class.


Singers in all choirs wear uniforms. Uniforms are inspected by the student officers at all chorus events that require concert attire. Uniforms should be clean and neatly pressed for each performance. Uniforms will be worn at all concerts unless otherwise announced. Inappropriate dress will result in a minimum deduction of 10 letter points.

Uniforms are as follows:

Men: Black tuxedos, white wing-tip shirt, black socks, and black shoes, and marine blue bowtie (must be ordered through Walton Chorus Boosters at a cost of $5.00.) Gentlemen may purchase their tuxes, shirt, socks and shoes at the vendor of their choice. The chorus department’s selected vendor is Bel Fiore in the Woodlawn Shopping Center.

Women: Concert dress, concert black shoes, pearls. Chorus dresses and shoes will be fitted during the first weeks of school during class. Each woman is responsible for having her dress hemmed to hang one inch above the floor while wearing the concert dress shoes.

Chorus T-Shirts: Each student shall have an annual chorus t-shirt to be worn on concert days, spirit days and for less formal concert settings. The cost of the t-shirt is included in the participation fees.

Especially for Parents

Please double check the live calendar on the website as some information is subject to change: www.waltonchorus.com/calendar


August 19 at 7 pm
Annual Mandatory Parent Meeting
– Connect via Zoom at https://us02web.zoom.us/j/87396393081?pwd=UThKRDRFUFM0MjNRcGJXTmQyQ2JvUT09
– Zoom Password is whschorus

August 21 at 4 pm
Deadline to Complete Orientation Tasks in CTLS and Pay Participation Fee on CHARMS

October 13 at 4:30 pm
Booster Board Meeting

November 10 at 4:30 pm
Booster Board Meeting, Chorus Room

December 7 at 7:30 pm

January 8-9
GMEA District Honor Chorus

January 12 at 4:30 pm
Booster Board Meeting, Chorus Room

January 30 at 7 pm
Walton Theater

February 9 at 4:30 pm
Booster Board Meeting, Chorus Room

February 25 – 27
All State Chorus, Athens

March 8 or 9

March 17 – 20
American Choral Directors National Conference, Dallas, Texas

March 26 at 4 pm
Deadline to turn in lettering points, apply for Senior Chorus Scholarships, apply for A Cappella or Select Women’s Ensemble

April 13 at 4:30 pm,
Booster Board Meeting, Chorus Room

April 23 at 4 pm
Officer Applications Deadline

April 27 at 7:30 pm
SPRING CONCERT, Johnson Ferry Baptist Church

 April 30 at 7 pm
Chorus End of the Year Celebration, Old Towne Banquet

May 17 at 7 pm
Chorus Seniors Perform at Evening of Inspiration. Roswell St. Baptist Church

May (tbd)
Chorus Seniors Perform at Graduation, KSU


Fundraising is a necessary activity in order to provide materials and help offset some student expenses. Parent support and financial assistance keep our Walton Chorus at a national level of excellence. Only about 10% of our choral budget comes from local, county or state funds. The Booster Club sponsors fundraisers during the year to make up the difference. This money pays for items such as choir music, equipment, bus transportation, food, and accompanists.

The Walton Chorus Booster Board organizes three primary fundraising opportunities throughout the year.

Booster Donations –A primary source of funding for the music program needs, Booster Donations begin as low as $50 and each level comes with benefits for donors. More information will be provided at the parent meeting, and donation levels and benefits can be found online at https://waltonchorus.com/boosters/

Fashion show – Recognized by many as the “most fun event all year,” the annual Chorus Fashion Show includes performances by students from all grade levels along with students modeling fashions from casual to prom dresses. The event is held in late January/early February, and details will be provided to students later in the fall semester.

Silent Auction – Held at the annual Fashion Show, the Silent Auction includes trips, themed baskets, gift cards and more.


Volunteers are at the heart of Walton Chorus, helping us ensure that events run smoothly, students are fed, money is raised, and communications are strong. If you are interested in volunteering this year – even if you only have a small amount of time – please contact any of the committee chairs listed below or our vice president of administration and volunteers, Kat Wilson (katcwilson@gmail.com). A volunteer sign-up sheet will be available at the Annual Parents Meeting and online.

Need to update names

Committee Chair Email
Fundraising Nicole Robertson donations.waltonchorusbooster@gmail.com
Refreshments Tiffany Whittington ctwhitt@comcast.net
End of Year Banquet
Silent Auction Debbie Haughton Dhaught3@gmail.com
Fashion Show Glynis Holihan waltonchorusfashionshow@gmail.com
Concert Chaperone Kat Wilson katcwilson@gmail.com
Concert Seating Nicole Robertson donations.waltonchorusbooster@gmail.com

Web Resources

While this guide is designed to provide information that is most needed by students and parents at the beginning of the school year, it by no means contains everything you might want to know about chorus. The Walton Chorus web site – waltonchorus.com – contains detailed information about all that is Walton Chorus.